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Contractors
One unified platform that spans the entire project lifecycle.
Recommended Modules
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Simpel Essentials |
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Document Management
Establish clear document management and communication protocols to ensure consistency and to prevent data loss, mistakes and duplication of effort and data. Easily share documents with your team, contractors and third parties.
HIGHLIGHTS
- Set user permissions to manage access and confidentiality
- Import/export all file types and formats
- Bulk upload documents using pattern matching functionality which recognises your file naming conventions
- Send transmittals and view records, including ‘read’ and ‘received’ indicators
- Identify and audit superseded documents, revisions and variations
- Unlimited data storage and option to archive data for 7+ years or whilst Simpel is used
BIM Viewer
Powered by Autodesk, Simpel offers industry leading BIM technology to allow you to review Revit models, CAD files and other common formats, allowing your design and on-site teams to review models instantly.
HIGHLIGHTS
- Easily review designs through a web browser without any specialist software
- Maintain records of BIM model access
- Grant varying BIM access permissions to ensure oversight across consultants
Communication & RFIs
Simpel syncs with your existing email provider so that all inbound/ outbound correspondence is categorised and linked at the person, project and organisational levels.
HIGHLIGHTS
- Correspondence cannot be deleted, is regularly backed up and can be searched at any time
- Electronic forms can be embedded into emails to standardise correspondence
- Set custom categories to faciliate search, e.g. transmittals, RFIs and contract notices
EOT/Variation Registers
Easily track and manage extensions of time and variations through complete document and email history which provides full data provenance of all correspondence, reviews and approvals.
HIGHLIGHTS
- Group correspondence to specific EOT and/or variations
- Workflow approvals can be set with sequential digital sign-offs
- Add notes and link multiple workflow approvals
- Export a real-time project summary
QR Docs
Bridging the gap between the design and build phases, documents can be made available with just a QR scan - no permissions required.
HIGHLIGHTS
- Set user permissions to manage access and confidentiality
- Import/export all file types and formats
- Bulk upload documents using pattern matching functionality which recognises your file naming conventions
- Send transmittals and view records, including ‘read’ and ‘received’ indicators
- Identify and audit superseded documents, revisions and variations
- Unlimited data storage and option to archive data for 7+ years or whilst Simpel is used
Workflows
Workflows types and settings can be customised to standardise the review and approval process for items such as shop drawings, sample approvals and contracts.
HIGHLIGHTS
- Set parallel or sequential workflows
- Drive accountability throughout the project lifecycle using the automated tracking of workflow activities, document changes, correspondence and comments.
- Monitor and control workflow deliverables by issuing activities and requests at the user and company level
Tendering
Tender processes remain transparent and easy to follow through maintenance of a central register of all information and correspondence related to the tender.
HIGHLIGHTS
- Invite existing users, as well as external 3rd parties into the tender process.
- New document changes, inter-party correspondence, addendums and alerts are stored and tracked in the register and updates are posted to tender participants.
- Tender indexes can be generated by the principal and tenderer so everyone is clear what information they should be pricing.
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Quality Management |
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Defecting & QA Audits
Convert your paper-based quality systems into electronic forms that integrate punch marking, tasking and workflow processes to ensure rigorous controls over quality, compliance and reporting.
HIGHLIGHTS
- Complete defecting, QA audits and inspections using your custom workflow
- Create a hierarchy for review and digital sign-off, by tasks or sub-forms
- Perform handover and pre-settlement inspections with multi party sign-off
- Action and review forms on a central dashboard
- Customise forms with a company logo and colours
Task Management
Create and review existing tasks and newly assigned actions through an intuitive dashboard that links to wider project or task documentation and correspondence. Increase productivity by sending tasks from the module directly to your team or subcontractors.
HIGHLIGHTS
- Link tasks to documents or drawings
- Categorise by trade, site and building locations
- Add photos or files from your phone or tablet
- Issue tasks and notifications via email or text
- Receive alerts when outstanding tasks are overdue or incomplete
Punch Lists
Punch lists allow you to identify, reference and communicate issues clearly to your team.
HIGHLIGHTS
- Drop punch markers directly onto plans or documents
- Describe and group issues, assign to relevant contacts and send on the spot notifications requesting action or comment
- Combine sets of tasks marked against a specific inspection sites, on-site locations or drawings
Inspection & Testing Plans
Ensure conformity in ITP processes throughout your organisation with templates and workflows that clearly outline inspection and documentation requirements for your team.
INSPECT
Standardised forms make it easy for your teams to understand what they need to inspect and issue to the site teams for review and sign-off.
ISSUE
Issue parallel or sequential sign-offs to ensure hold points are managed and QA requirements are met for all stages.
COLLECT & STORE
Information relevant to each step can be attached to the sub-form, collating all information into one form and register.
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HSE Management |
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Compliance & Inductions
Streamline the process for personnel reviews, inductions and compliance checks to create a highly coordinated, safe and intelligent worksite.
HIGHLIGHTS
- The Simpel Passport - one profile per organisation, user and item of plant - meaning no double entry of data or identities across projects
- Delegate responsibility for uploading insurances etc., to contracted parties as a pre-condition to work on the project
- Request workers complete Part A induction prior to coming to site, including uploading tickets and qualifications
- Add company videos and questionnaires to induction forms
- Receive system alerts when certificates for organisations, workers or plant are approaching expiry
Plant Management
Manage plant and equipment more efficiently by streamlining the induction and inspection processes.
HIGHLIGHTS
- Pre-register plant in Simpel for faster import of information by your team
- Customise induction and review forms specific to each plant type with sign-off required by your team or operators
- Issue unique QR codes to reveal the plant's history and documentation
- Set up system generated alerts notifying your team of certificates that are nearing expiry
Incident Management
A holistic approach to incident management facilitates accurate and complete documentation of incidents across projects and organisations. Integrated data records allow you to filter and populate the Incident Management dashboard with only the relevant information needed to monitor incidents, and identify trends, patterns or warning indicators for corrective action.
HIGHLIGHTS
- Pre-set classifications and workflows according to incident type
- Use predefined user permissions to limit access to confidential health or other sensitive information
- Report incident details, including injury classifications, and issue and track HSE actions
- Link incidents to workers and plant, including inductions records and SWMS/safety plan sign-offs
- Embed electronic forms into investigation reports and utilise system generated notifications to ensure the management team remain updated on progress and sign-offs
SWMS/Safety Plans
Submit, review, sign-off and revise your SWMS/safety plans with full auditability and real-time tracking so your site remains compliant.
HIGHLIGHTS
- Upload SWMS/safety plans and assign workers
- Review the status of SWMS/safety plans in real-time and monitor sign-offs across all projects
- Send notifications to assigned workers to prompt them to sign-on to their SWMS/safety plan
- Speed up sign off by collecting digital signatures from workers and witnesses
- Maintain accuracy and currency of information with status tracking and version history for all SWMS and safety plans for the duration of the project
Permits
Effectively manage and communicate the review, sign-off and completion of permits for high risk works. Permits integrate with the induction and SWMS/safety plan functionality which ensures only compliant and certified workers sign-on to project permits.
HIGHLIGHTS
- Replicate your existing processes with custom permit templates and embedded forms
- Develop approval and completion workflows to automate and enforce compliance
- Enforce permit monitoring at pre-defined intervals and review progress on the Permits Dashboard
- View and distribute a daily run sheet containing active permits, or display a live scrolling TV feed on-site
- Generate QR posters to enable retrieval of permit details, type of works, assigned workers and monitoring requirements
HSE Forms & Inspections
Convert paper-based HSE systems into customised electronic forms that integrate task management and workflow processes to ensure rigorous controls over quality, compliance and reporting.
HIGHLIGHTS
- Standardise safety walks, inspections, and site observations to ensure your site teams are meeting the required legislation and greater compliance
- Issue tasks and instructions with pre-set forms that are completed within specific time-frames and criteria
- Set project safety and inspection KPIs to check your site's adherence to company policies
- Implement consistent site protocols and help subcontractors close out tasks with a “3 click” design
HSE Observations
Provide subcontractors with the ability to digitally notify, raise and document HSE matters in real-time, allowing your site teams to action and resolve safety risks before they result in a serious issue.
HIGHLIGHTS
- Centralise documentation and assessment of observations, assign HSE actions to workers, and track actions through to completion from one dashboard
- Allow workers to raise site observations on their personal account; including location details, severity and photos
- Track progress of raised observations through the HSE Observations register
- Utilise the HSE Observation Dashboard to gain insights into recurring issues, by type and subcontractor
Safety Documentation
Central and accessible safety documentation can be made available for your whole project team.
HIGHLIGHTS
- Centralise storage and access to documentation so all workers are aware of safety requirements
- Manage confidentiality with folder security controls
- Directly link files to other modules, like permits
- Audit the history and version of every document
- Link safety documentation to the 'QR Docs' module for fast distribution and retrieval
Site Diaries
Site diaries are easily maintained and searched, and include automated weather reporting that reference the GPS coordinates of your sites.
HIGHLIGHTS
- Automate company, worker and plant induction counts that are populated from site access records
- Flag issues against specific companies
- Review diary inputs from your team to collect site history information
- Use site diary entries to audit and retrieve historic records
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Site Access |
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Site Access Dashboard
Reduce the risk of having unknown, untrained and non-compliant workers on site. Monitor entry and exits and maintain a real-time register of daily movements across your projects and organisation.
Use the system to do a real-time data entry check - within milliseconds of an entry attempt, the system confirms a workers identity, checks induction status, successful completion of a daily declaration form and if they are vaccinated. If checks are green, then the worker is permitted entry. If not, gate hardware won’t permit entry and a system alert is sent to management.
HIGHLIGHTS
- Enforce completion of Daily Declarations to allow you to automate customised forms as a site access pre-requisite
- Flap gates, turnstiles, tablet kiosk and QR posters integrate into induction and HSE modules
- Send broadcast notifications by text to manage evacuations of on-site workers and deliver communications
- Generate real-time work hour reports by organisation and worker
- Utilise access data to analyse safety and resourcing trends
Turnstiles
Simpel’s proprietary access systems have been designed to share data/connect into your system in real-time. Turnstiles are pre-configured to connect into your dashboard and Simpel modules. Turnstiles include 4G data router and a plug and play solution enabling fast on-site installation.
HIGHLIGHTS
- Brushless motors and high quality stainless steel components for installation indoors or outdoors
- Ability to suspend/revoke worker access anytime
- Anti-pass back functionality permits only one scan of a QR code per entry and exit
- Gates are pre-installed with emergency exit break-glass
- Set access times to enforce work hour requirements and generate data for reporting or audits
Biometric Flap Gates
Simpel’s flap gates ensure controlled site access through instant workforce safety and compliance checks. Biometric cameras can be used for facial recognition to provides for the highest level of compliance.
HIGHLIGHTS
- Each worker's induction, daily declaration and records are checked in milliseconds denying or allowing automated access
- The cameras can check whether the worker is wearing a mask as a pre-requisite to entering site
- The dashboard provides you with a fully auditable history of every workers compliance on your site
- Export data with 100% accuracy for contact tracing and analysis
Tablet Kiosk & QR Posters
Tablet kiosks with optional biometric scanners, and QR posters provide an alternative method for recording site movements. QR codes can be scanned from phones, printed cards or hard hat stickers, to effectively capture site access data when gate, turnstile or biometric systems are not required.
HIGHLIGHTS
- Tablets with or without biometric cameras can be used to log workers and visitors movements via either a QR code or facial recognition
- QR posters allow workers to sign in and out without the need for electronic devices or physical barriers
- QR posters can also be used to create sub-access areas within or external to the site
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Bookings & Warehousing |
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Bookings & Deliveries
Replace your whiteboard with a real-time online scheduling tool. Create efficiencies in the booking, storage and handling of goods including integration with on-site resources such as cranes, alimaks and forklifts.
HIGHLIGHTS
- Resource clashes are highlighted or prevented
- Separate sites into zones to simplify booking requests for large or complex projects
- Control who can request and manage bookings
- Automatically reschedule resources if delays arise on-site so all parties are notified immediately
- Send SMS and email notifications to key workers
- View daily bookings on any devices, or on-site TV screen
Warehousing
Warehouse functionality provides full oversight of goods movements and an itemised list of what is remaining in the warehouse. This module tracks all movements of goods and enables your team to request delivery, handling and storage on site until they are required for install or use.
REQUEST DELIVERY
Subcontractors request a delivery to site and a QR code is assigned to the goods. The warehouse displays the goods as pending delivery.
RECEIVE & SCAN
Site team receive item and scan the QR codes to track delivery and warehouse location. Photos and invoices are stored for future reference.
TRACK GOODS
Maintain oversight of goods held in the warehouse at all times. Request delivery and track through the module. All movements are recorded.
Automate Cycles
Create sequenced template bookings for any recurring on-site processes like concrete pours.
HIGHLIGHTS
- Pre-schedule recurring and multi-day bookings with your subcontractors to optimise coordination
- Booking templates automatically account for site-specific overrides such as site lockout times
- Streamline multi-step bookings to sequence over a day, week, or month
- Pre-set cycle days, times, workers, resources, and locations
Resource Operators
Assign specific users as licensed operators of site resources.
HIGHLIGHTS
- Add/remove your team or external subcontractors
- Set acceptable early/late finish times for bookings, and request explanation for bookings completed outside of booking period
- Operators can view assigned, pending and overdue bookings
- Peform analyses of booking data to improve productivity and identify areas for improvement
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Reporting & Analytics |
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Dashboards & Data
As a single, integrated platform, Simpel enables compilation of accurate datasets from all active modules. This allows you to generate powerful reports and perform critical and comparitive analyses on operational processes and metrics that have been collected across the lifecycle of the project.
HIGHLIGHTS
- Numerous dashboards are embedded across the platform to provide immediate insights
- Key operational counts, work patterns and trends are available for analysis, and critical to measuring performance, improving productivity and data-driven decision making
- Export real-time data across all areas of the platform straight from your dashboard into Excel spreadsheet formats
- Raw data and reports are suitable for internal or client reporting
KPI Tracking & Data Integration
Specific key performance indicators can be tracked and managed across projects and data can be easily exported into your preferred business intelligence software for further research and analysis.
HIGHLIGHTS
- Key Performance Indicators can be set so you can identify when site teams are/are not compliant
- A traffic light notification system is used to convey performance relative to set indicators
- Data generated in Simpel can also be utilised in your preferred business intelligence tools to perform further research and trend analyses, at both a project and organisational level
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